Welcome to the website where you can find answers for the CES/CBT test on the subject «Meeting Management». This site will help you as a marine specialist improve your knowledge with the help of open information, where you can find questions as well as answers for them. CES/CBT based on practical information and marine specialists experience.
CES tests developed for evaluating seaman basic knowledge by Seagull Company (rebranded as «OTG»), is an evaluating online-tool, used for revealing any professional preparation needed in specific fields of knowledge, defined by STCW.
CES tests have proven themselves as good tools for the selection and recruitment process, as well as advancing the level of knowledge of the current officers and crew. Ocean Technologies Group use various subjects for question creation, which includes:
Crowd and Crisis Management;
Integrated Navigation System (INS);
Ballast water management;
Handling and Stowage;
Vessel operation management and safety;
Marine engineering;
Maintenance and repair, etc.
«Meeting Management» subject includes theoretical and practical information about safety working with electrical equipment. Knowledge of this information directly shows employee’s competence who holds a relevant post on a vessel. Effective meeting management for a crew involves setting clear objectives, creating an agenda that covers all necessary topics, assigning roles and responsibilities to each participant, and establishing ground rules for communication and participation. During the meeting, it’s important to keep everyone engaged and on track, while also allowing for open discussion and feedback. Finally, it’s crucial to follow up on action items and ensure that progress is being made towards achieving the meeting objectives.
This page contains answers to Seagull CES (Crew Evaluation System) test about Meeting Management, and serve as a database of questions and answers, using which seafarer can prepare to exams for getting certificate of competence, or just to challenge yourself with knowledge in this theme.
Test about Meeting Management
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Amount of questions: 40.
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A Chairman of a meeting needs to be aware of both positive and negative gestures of the participants in order to maintain a smoothly flowing discussion. Which one of the following gestures would be considered to be negative?
Checking the watch frequently.
Slightly leaning towards the speaker.
Appropriate level of eye contact.
Open posture – relax arms and hands.
A Chief Engineer had to stop the main engine during navigation due to a cooling water leak. All of the engineers were called to investigate why it had happened and then to an emergency meeting to find a solution to the problem. What type of meeting did the Chief Engineer facilitate?
Decision meeting.
Safety meeting.
Information meeting.
Idea development meeting.
A number of action items or tasks have been identified during a meeting. Which one of the following options is the next most appropriate step to take?
Assign responsible person for each task and set deadlines.
Let the participants settle among themselves who will be assigned to do the tasks.
Include these actions in the agenda for the next meeting.
Close the meeting right away.
If the Information Phase of a meeting answers the question “What do we know?” which one of the following questions is addressed in the Suggestion Phase?
What can we do?
What do we expect?
What should we do?
What do we want?
In deciding whether or not to hold a meeting, which one of the following questions would NOT normally be considered necessary?
Should there be any minutes of the meeting recorded?
Who shall participate?
Why do we need to meet?
What is the relevance of the meeting to the participants?
In preparing for a meeting, which one of the following questions should be disregarded?
What should be the agenda for the follow-up meeting?
How are the subjects for discussion going to be introduced?
What is the agenda of the meeting?
What is the purpose of the meeting?
In which one of the following meeting types, a special form of which is brainstorming, are participants encouraged to share ideas which are helpful to group activities?
Idea development meeting.
Information meeting.
Emergency meeting.
Consultation meeting.
In which phase of the meeting do participants determine the actions to be taken and the persons responsible in taking action? This is where the Chairman of the meeting raises the question: “What should we DO?”
Plan of action phase.
Information phase.
Suggestion phase.
Decision phase.
In which phase of the meeting do participants exchange their knowledge and experiences relative to the issue? This is where the Chairman of the meeting raises the question: “What should we KNOW?”
Information phase.
Plan of action phase.
Suggestion phase.
Decision phase.
In which phase of the meeting do participants list down the “advantages” and “disadvantages” of a proposed action or solution and weigh them objectively? This is where the Chairman of the meeting raises the question: “What should we WANT?”
Decision phase.
Plan of action phase.
Suggestion phase.
Information phase.
In which phase of the meeting do participants propose solutions to problems? This is where the Chairman of the meeting raises the question: “What CAN we do?”
Suggestion phase.
Plan of action phase.
Decision phase.
Information phase.
One of the participants in a safety meeting yawns from time to time and also leans backward and frequently checks their watch. As the Chairman of the meeting, how would you interpret this type of body language?
This participant shows negative signs that should be immediately addressed in order to sustain the smooth flow of the meeting.
The person shows positive signs that should be sustained.
The person just quiet but in reality, he is attentive.
The person is highly motivated during the meeting.
Select from the following, the phrase which most accurately completes the following statement. After making introductions, participants should next be reminded of the:
Purpose, expected output, and duration of the meeting.
Summary of discussions and duration of the meeting.
Date of the next meeting.
Minutes of the last meeting.
Select from the following, the phrase which most accurately completes the following statement. Ensuring good meeting management is mainly the responsibility of:
The meeting Chairman.
Both the Chairman and participants.
The shipboard management.
The participants.
Select from the following, the phrase which most accurately completes the following statement. When following-up after a meeting the most important thing to ensure is that:
The agreed decisions are being acted upon.
Your own ideas are implemented.
Everyone has read the minutes.
You remember the names of each participant so that you don’t need to check the minutes.
Select from the following, the phrase which most accurately fills the gap in the following statement. Participants in a meeting who show open posture, relaxed arms and hands, and apply an appropriate level of eye contact are displaying ____, non-verbal signs.
Positive.
Negative.
Neutral.
Discouraging.
Select from those given options, the pair of terms which most accurately fill in the gap and complete the following statement. In the context of good meeting management, the SMART tool stands for specific, measurable, attractive, ____ and ___.
Realistic, time framed.
Realistic, time consuming.
Relevant, time framed.
Relevant, time limited.
The Captain invites the senior officers to a brainstorming session to exchange ideas on how to improve the safety performance of the vessel. Which one of the following types of meeting would this be classed as?
Idea development meeting.
Information meeting.
Emergency meeting.
Instruction meeting.
The Chief Mate gave a final briefing to the Bosun and ratings before they painted the main mast, emphasizing the risks involved and giving specific instructions on carrying out the job safely. Which one of the following types of meeting is this example of?
Instruction meeting.
Information meeting.
Emergency meeting.
Idea development meeting.
Which of the following meeting types aims to create favorable conditions for the collective development of creativity within a certain framework?
Idea development meeting.
Information meeting.
Instruction meeting.
Decision meeting.
Which of the following meeting types aims to inform involved individuals about a certain decision?
Information meeting.
Consultation meeting.
Instruction meeting.
Decision meeting.
Which of the following meeting types enables participants to efficiently complete a specific task through procedural instructions?
Instruction meeting.
Consultation meeting.
Idea development meeting.
Decision meeting.
Which of the following meeting types is called “problem solving meeting”? It ensures that a decision is made on a sound basis.
Decision meeting.
Consultation meeting.
Idea development meeting.
Information meeting.
Which of the following meeting types is typically conducted before the decision meeting wherein inputs are often sought from experts outside the company?
Consultation meeting.
Instruction meeting.
Idea development meeting.
Information meeting.
Which of the following actions is the most appropriate to take if there are still disagreements at the end of a meeting?
Record the disagreements in the minutes.
Continue with the discussion in private after the meeting.
Cancel any follow-up meetings.
Ignore the disagreements.
Which of the following actions would normally be carried out during a meeting rather than after a meeting?
Asking clarifying questions.
Writing the minutes of the meeting.
Making sure that decisions are implemented.
Evaluating the meeting.
Which one of the following best describes the action that should be taken before ending a meeting?
Summarize discussions and make sure that there is a common understanding of the problem and solutions.
Make sure that participants are provided with necessary documents and information kits and that the agenda has been approved.
Introduce the subjects that should be discussed.
Remind the participants about the meeting’s purpose.
Which one of the following guidance statements regarding the writing of the minutes of the meeting is considered inappropriate?
Unclear issues should be recorded based entirely on the Secretary’s interpretation.
Minutes should be concise and accurate.
Stick to the facts and avoid biases.
The minutes should be easily understood by those who were unable to attend the meeting.
Which of the following is NOT normally a task for the Chairman of a meeting?
Preventing discussion of some agenda topics.
Asking clarifying questions to keep the discussions flowing.
Making sure that only one person speaks at a time.
Allowing participants to express their opinions.
Which of the following is NOT normally included in a meeting agenda?
The action items.
The details of participants.
The subject.
The purpose.
Which one of the following is the last phase of the meeting and answers the question “What should we do”?
Plan of action phase.
Information phase.
Discussion phase.
Decision phase.
Which one of the following is the least suitable type of characteristics for a chairman of a meeting to have?
To be highly emotional.
To be knowledgeable about the agenda.
A sense of authority.
To be impartial and factual.
Which one of the following meeting types aims to assess, and possibly revise, the basis for a decision before it is implemented?
Consultation meeting.
Decision meeting.
Emergency meeting.
Brainstorming meeting.
Which one of the following meeting types aims to follow up a decision by providing participants with information on how they can efficiently perform certain tasks?
Instruction meeting.
Decision meeting.
Investigation meeting.
Idea development meeting.
Which one of the following meeting types builds one-way communication and is held to inform participants about certain decisions?
Information meeting.
Decision meeting.
Instruction meeting.
Safety meeting.
Which one of the following meeting types is also called a “problem-solving meeting” as it ensures that decisions are made on a sound basis?
Decision meeting.
Idea development meeting.
Instruction meeting.
Emergency meeting.
Which one of the following reasons best describes why it is important to define the objective and relevance of a meeting to all participants?
To ensure that participants feel that the meeting is worthwhile so avoiding any annoyance and frustration.
To ensure that none of the participants need to ask any questions.
To ensure the meeting finishes early.
To avoid any interest from participants as this may result in a long meeting.
Which one of the following statements best describes when an information meeting should be conducted?
When it is time to inform crew members about a decisions that has been made and about its consequences.
When there is a need to make a decision.
When there is a need to have some brainstorming.
When there is a need to assess and possibly revise the basis for a decision prior to its implementation.
Which among the listed actions below are carried out when opening a meeting?
Present the purpose of the meeting.
Explain the expected output and duration of the meeting.
Make sure that everybody is provided with necessary documents/info kits. Make sure that the agenda is approved.
Make sure that participants have poor understanding of the agenda.
What are the primary things to do after conducting a meeting?
Writing the minutes of meeting.
Making sure that decisions are carried out.
Evaluating the meeting.
Making sure that everybody agrees on the agenda.
Test about Meeting Management
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